Criteria to claim deductions
Deductions can be claimed by employees who work from home, however what can be claimed does depend on different criteria:
- Home as primacy place of business: If your home is your main place of work and you have an area set aside exclusively for work activities, you may be able to claim a deduction for occupancy expenses, travel expenses for business purposes and running expenses.
- Occasional working from home: If your principal place of work is a business office but you are required to work from home occasionally to fulfil your employment duties, you can claim a deduction for work-related expenses.
What expenses can I claim?
- Electricity expenses associated with heating, cooling and lighting for the area from which you are working and running items you are using for work purposes
- Cleaning costs for a dedicated work area
- Phone and internet expenses
- Computer consumables (for example, printer paper and ink) and stationery
- Home office equipment, including computers, printers, phones, furniture and furnishings – you can claim either the
- full cost of items up to $300
- decline in value (depreciation) for items over $300
- Occupancy expenses such as rent, mortgage, interest rates, land taxes and house insurance ONLY IF YOU HOME IS YOUR PRIMARY PLACE OF WORK.
- Coffee, tea, milk and other household items that may be provided at work
- Expenses relating to your children and their education e.g. setting them up for online learning, teaching them at home, buying them equipment such as iPad and desks
- If your employer reimburses you for the expense incurred or pays for it on your behalf
- Decline in value for items provided by your employer
Methods used to calculate the deduction
1. Shortcut method
- This was introduced as a result of COVID-19 and is only a temporary method for expenses incurred from 1 March 2020 to 30 June 2021.
- You can claim 80 cents per hour for each hour you work from home
- This rate covers expenses such as phone and internet costs, decline in value of equipment and furniture, electricity and gas for heating, cooling and lighting.
- If you use this method, you cannot claim any other expenses for working from home, and you do not need to have a specific dedicated work area.
- You do not have to incur the above mentioned expenses, however, you are required to keep a record of the number of hours worked from home.
2. Fixed rate method
- Calculated at a fixed rate of 52 cents for each hour you work from home.
- Covers you for the decline in value of home office furniture and finishing’s, electricity and gas for heating, cooling and lighting and the cost of repairs to your home office equipment, furniture and furnishings but does not include phone expenses, internet expenses, computer consumables and stationary and the decline in value of equipment.
- Need to have a dedicated work area such as a home office to use this method.
- Records must be kept of the actual hours spent working from home via a timesheet OR diary. Can also maintain a diary for a representative four-week period to show your usual pattern of working from home
- To claim the work-related portion of the expenses not claimed under the 52 cent rate, separate physical evidence must be maintained and kept such as bills, receipts etc.
3. Actual Cost method
- Deductions are worked out from the actual costs you incur as a result of working from home and can include the following:
- Electricity and gas for cooling, heating and lighting
- The decline in value for home office furniture
- The decline in value of phones, computers, laptops or similar devices
- Phone expenses
- Internet expenses
- Cleaning (if you use a dedicated are for working)
- Computer consumables and stationary
- To work out the work related portion of your actual expenses you will need to keep either of the below:
- Record of the number of actual hours worked
- A diary for a representative four week period to show your usual pattern of working from home
- Receipts showing the amount spent on assets & the split between their private vs business portion.
With COVID-19 still affecting regions and businesses in NSW these working from home deductions are still going to be necessary for the 2022 Financial Year so make sure you are keeping a record of working hours and expense receipts.
We wish you and your business every success!